Features of Our Future HR App
Our HR Solution is meticulously crafted on the robust Odoo 15 platform, ensuring unparalleled efficiency and reliability. Seamlessly integrated, it offers a user-friendly mobile frontend for on-the-go check-ins and check-outs, alongside a comprehensive backend website packed with extensive HR features.
Our Services
Employee Shift
- Employee Shift Allocation is the process of assigning work hours to employees.
- Managers define roles, time slots, and assign them to available employees.
- The system ensures no overlap or conflict with existing schedules.
- Allocated shifts are visible to employees and sent via notifications.
Attendance
- Employee Check In / Check Out
- View total hours worked per day
- Export attendance reports
- Integrate with Biometric devices or use with Odoo IoT
- Can be used manually or automatically (e.g., with barcode scanning or face recognition)
Recruitment
- The recruitment streamlines the entire hiring process, from creating job postings to onboarding new employees.
- Job vacancies can be published directly on the company website and external job boards.
- Candidate applications are collected and organized within Odoo for easy tracking and evaluation.
- Recruiters manage interviews, communicate with candidates, and record feedback all in one place.
- Selected candidates can be smoothly transitioned into employee records, simplifying onboarding.
Time Off
- Centralize employee records and contracts
- Manage job titles, departments, and work locations
- Track personal info, resumes, and documents
- Monitor attendance, time off, and appraisals
- Organize onboarding and offboarding processes
- Link with payroll, recruitment, and timesheets
- Use dashboards for HR analytics and insights
Employees
- Add and update personal details like name, address, phone number, emergency contacts, and identification documents.
- Set or update the employee’s job title, department, manager, and work location.
- Create and update contracts that define salary, working hours, contract duration, and job conditions.
- Monitor clock-in/out times, attendance records, and assign work schedules.
- Submit, approve, or reject leave requests and manage leave balances for the employee.
PayRoll
- TestaCreate salary rules and structures
- Generate payslips (manually or in batches)
- Manage employee contracts
- Define working schedules
- Integrate with Attendance, Leaves, and Accounting
- Handle country-specific tax and contribution rules
Reporting
- Payroll summaries for finance
- Attendance trends for management
- Recruitment pipeline analysis
- Leave balances for each department
- You can automate or reuse saved views to reduce time.
General
- The recruitment streamlines the entire hiring process, from creating job postings to onboarding new employees.
- Job vacancies can be published directly on the company website and external job boards.
- Candidate applications are collected and organized within Odoo for easy tracking and evaluation.
- Recruiters manage interviews, communicate with candidates, and record feedback all in one place.
- Selected candidates can be smoothly transitioned into employee records, simplifying onboarding.
Approval
- Time off / Leave requests
- Business travel approvals
- Expense reimbursements
- Purchases or equipment requests
- Loan requests
- Document validation (contracts, HR documents)
People Management
- Manage complete employee profiles with personal and job information.
- Organize employees into departments and define reporting hierarchies.
- Create and track employment contracts with salary and work schedules.
- Record attendance through clock-in/out and manage leave requests.
- Generate payroll based on contracts, attendance, and leaves.
- Conduct performance appraisals and track employee skills and development.
Registration
- Request Resignation : Employee/user inputs a request into the system.
- Approval Resignation : The system logs the approval workflow and outcome for that request.
OT Plan
- Define OT rules under your Payroll or Attendance settings
- Employees submit OT requests (optional) via the Time Off or custom module
- Managers approve OT hours
- System calculates OT pay on payslips according to the plan
- Generate reports on OT hours and costs
Promotion
- Promotion refers to marketing rules that apply discounts or special offers automatically.
- Promotions can be configured based on products, customers, quantities, or time periods.
- Types of promotions include buy-one-get-one (BOGO), percentage discounts, fixed price offers, or free products.
- They are managed through Pricelists, Coupons, or the Promotions and Loyalty features.
- Once set, promotions are applied automatically during sales or POS transactions, improving sales and customer engagement.
Employee Payslips
- HR or Payroll officers select an employee, contract, and pay period to create a payslip.
- The system automatically calculates salary, allowances, deductions, and taxes based on the employee’s contract and rules.
- Payslips can be created individually or in batches, and validated before payment.
- Once confirmed, payslips can be downloaded, printed, or sent to employees for record-keeping.
Payslips Batches
- Payslip Batches allow payroll managers to generate and process multiple employee payslips at once.
- Users select a group of employees based on department, company, or pay period.
- The system calculates salaries, deductions, and benefits for all employees in the batch automatically.
- Payslip batches can be reviewed, validated, and approved collectively to save time.
- After validation, payslips can be printed or emailed to all employees in the batch simultaneously.
Expenses
- Employees add and track their work expenses in My Expenses to Report.
- Expense details and receipts are submitted for approval.
- Reports can be edited before sending to managers.
- Submitted expenses follow the approval workflow.
- Users can view the status and history of their claims.
Loan and Advance
- Employees can request loans or salary advances through the system.
- Managers review and approve or reject these requests.
- Approved amounts are deducted automatically from future payrolls.
- Employees can track their loan balance and repayments easily.
Recruitment Analysis
- Recruitment Analysis provides insights into the hiring process and candidate pipeline.
- It tracks key metrics like application numbers, interview stages, and time-to-hire.
- Managers can identify bottlenecks and improve recruitment efficiency.
- Data is visualized with reports and dashboards for informed decision-making.
Attendance Analysis
- Attendance Analysis tracks employee check-ins, check-outs, and working hours.
- It provides insights into punctuality, absenteeism, and overtime trends.
- Managers can monitor attendance patterns to improve workforce management.
- Data is presented through reports and dashboards for easy review.
Leaves Report by Employees
- The Leaves Report by Employees shows detailed records of leave taken by each employee.
- It tracks leave types, durations, and approval status.
- Managers can monitor leave balances and identify absence patterns.
- The report helps in planning workforce availability and managing leave requests effectively.
Expenses Analysis
- Expenses Analysis provides a summary of employee expense reports and reimbursements.
- It tracks spending by category, project, or department to identify cost patterns.
- Managers can monitor budget compliance and control company expenses.
- Data is visualized with charts and reports for better financial oversight.